Privacy Policy for the website of the Portal of the

"Al-Madinah Region Secretariat"

Internet Privacy Policy

"Al-Madinah Region Secretariat" is the controller of the data and it is the party that collects the data set forth herein. The personal information which are collected by "Al-Madinah Region Secretariat" could be transmitted to other Government departments in the Kingdom of Saudi Arabia. It is necessary to achieve the objective for which the visitor has provided the information. By presenting the information through the Electronic Portal of "Al-Madinah Region Secretariat", the visitor is considered that he has given his express consent to the transfer of information already collected through the Portal of "Al-Madinah Region Secretariat" in order to meet his optional requests.

 
Collection of Information

We only collect personal information which the visitors provide on detailed and optional basis to the Electronic Portal of "Al-Madinah Region Secretariat", as the Portal of "Al-Madinah Region Secretariat" receives specific informative information from ordinary visitors, such as the name, the job title, the company address, the email address, and the telephone and fax numbers, and such information are usually gathered to achieve the following:

• To register certain services in the Portal.
• To make inquiries to get more information.
• To extend an electronic service
• To distribute required material or information or provide the Curriculum Vitae (CV).

Over and above the personal information, "Al-Madinah Region Secretariat" can request from the users of business some other information such as financial details or details about the company's employees, or the charts or other information about the transactions ... etc., which would help it to meet the demands of business users.

 
The policy of "Al-Madinah Region Secretariat" is that the required information would be kept at the minimum necessary to meet the request of the visitor. In case of requesting non-mandatory information, the Portal of "Al-Madinah Region Secretariat" shall inform the visitor about such action at the points of information collection.

 
In any of the electronic services that we offer, we will collect the information of the requests and information on the credit card, where applicable, to facilitate the payment for such services.

 
"Al-Madinah Region Secretariat" has no intention to search for sensitive information through the Portal of "Al-Madinah Region Secretariat" unless such information is required from the legal point of view for employment purposes. However, if you want to give sensitive information for any reason, "Al-Madinah Region Secretariat" shall accept your express consent to use such information in aspects described in the "Privacy Policy" or as indicated in at the point which you choose to disclose the information.

 
Use of data

 
The visitor can choose to provide personal information as described in the following examples:

• Publish and circulate the applications
• Provision of the CV or information about the work history.
• Taking part in the service of "Join our Mailing List"
• Contact us in order to get more information.
• Taking part in the quick part referendums or contests or questionnaires.
• Registration for events and conferences.
• Registration in additional electronic services.
• Registration to download information such as census or the results of the population survey population ... etc.

The information obtained shall be used through the site, only for the purposes intended and set out at the time of the collection of information. Such information shall not be shared with other institutions for purposes not related to them, or shared with a third party, unless otherwise stated at the point of collecting the information. If it were deemed necessary to share such information, then permission shall be taken from the visitor in this respect.

"Al-Madinah Region Secretariat" will exert every possible effort to avoid the collection of redundant or non-related information. If the visitor got the impression that the site has collected excessive information, we would ask them to contact us at the e-mail admin@amana-md.gov.sa to convey his remarks to us.

 
  
Reminding Information "Cookies" and Login Files

The files of the reminding information "Cookies" on the network can be used in some pages of our site. "Cookies" are small text files on the Hard Disk that can help us in providing the expertise of the Portal of "Al-Madinah Region Secretariat" in a more easy and simple manner. For example, the "cookies" files can be used to save the registration information in a certain section of the site so that the user would not be forced to enter it again in his subsequent visits to this section. The policy of "Al-Madinah Region Secretariat" is to use of "cookies" to allow you to browse the Portal of "Al-Madinah Region Secretariat" easily and gives you access to effective registration procedures.

If you're interested in the functions of the "Cookies", most browsers permit individuals to adjust the options so that the "Cookies" would be rejected. In most cases, the visitor can refuse "Cookies" and at the same time browse the Electronic Portal of "Al-Madinah Region Secretariat" in a full manner.

In order to become able to properly manage the Electronic Portal of "Al-Madinah Region Secretariat", it is likely that we would record information on our operational systems and identify the categories of visitors by some of the properties such as the domains or browsing programs. These statistics shall be carried to our main network, and we do all this in order to confirm that the Electronic Portal of "Al-Madinah Region Secretariat" offers the best experience on online sites for its visitors and that it an effective source of information.

 
 
Other parties

The term "Other Parties" in the context of this policy indicates any regulatory institution involved in providing part of the services provided by "Al-Madinah Region Secretariat", such as the engineering offices that work with "Al-Madinah Region Secretariat".

The policy of "Al-Madinah Region Secretariat" is to disclose only the information provided by clients to external parties in the following cases:

• When required by law on the basis of a lawsuit declaration or a search warrant or any other legal actions.
• When explicitly requested by the visitor.
• When matter requires that publication or reference materials be given to the visitor upon his request.
• When matter requires the facilitation of the work of conferences or events for the benefit of another body.
• When matter requires extending a service for the businessmen who require the involvement of a third party

The e-Government of "Al-Madinah Region Secretariat" does not make collection or classification for the personal information to publish them according to its desire or to be sold to outside parties for consumer marketing purposes or to receive mail for the benefit of those third parties.

Third Party Links

There are many places along the site of "Al-Madinah Region Secretariat" www.amana-md.gov.sa that can reach you with other sites that do not work in accordance with the privacy practices in effect at the site of "Al-Madinah Region Secretariat". When you connect with other sites, the privacy practices of "Al-Madinah Region Secretariat" does not apply to you then, so we encourage visitors to review the privacy policy of each site before disclosing any personal information to indicate its owner.

      
Retention of Information

We do not retain all the information we receive, and the information pertaining to the contacts of visitors (such as information resulting from the registration for access to the various sections of the site) are kept as long as such information is required to meet the demands of full contact or until the visitor requests that they would be deleted. However, the Mailing List and the chat centers, and the e-mail are kept only for a reasonable period to facilitate the requests of the visitors. The CVs are abandoned when they are no longer an object of examination, or when the Human Resources Department our end is op the opinion that they have expired.

 
Options
As a general policy, the visitors are not asked to register in order to become able to log into the sections of the Portal of "Al-Madinah Region Secretariat". However, in the future and in some specific cases and with the expansion of expertise of the Portal of "Al-Madinah Region Secretariat", we will ask visitors to register in order to get a username and a password to and to have a reliable and secure access to the electronic transactions or the confidential information or any secret work, or any property services at the Portal of "Al-Madinah Region Secretariat". In addition, all clients have to use the username and the password to take advantage of the services provided through the Internet.

 
The identifying information which are entered to "Al-Madinah Region Secretariat" through the Electronic Portal of "Al-Madinah Region Secretariat" shall be provided voluntarily and willingly by the visitors, and if the visitors chose to cancel their participation in the mailing lists or in any further registration, we will give instructions in the relevant section on the Electronic Portal of "Al-Madinah Region Secretariat" or through correspondence with our visitors. The visitors may also contact the administrator in charge of managing the content on the site on the adequate e-mail, such as: webmaster@amana-md.gov.sa.

 
   
Login
Every visitor is entitled to log in to the personal information previously given by him through the Electronic Portal of "Al-Madinah Region Secretariat". The visitors can update their information by going back to the registration process, and if they have questions about the accuracy of the identifying information which they had made previously to the gate of the Electronic Portal of "Al-Madinah Region Secretariat" or questions about deleting old information, they can write to: webmaster@amana-md.gov.sa. "Al-Madinah Region Secretariat" is committed to providing a suitable and practical access for visitors to give them the opportunity to see and correct errors in the information. When requested to do so, and if it is practical, "Al-Madinah Region Secretariat" shall delete the identifying information from the current processes system.

 
A lot of the transactional services provided by "Al-Madinah Region Secretariat" can be accessed through its Electronic Portal by using the username and the password. The companies as well as the individuals who wish to use services provided through the Internet have to register online through the user management options which are available at the Electronic Portal of "Al-Madinah Region Secretariat". Likewise, each company has to appoint one of its employees as a regulator to control the access to specific services and roles of other users of this service within his company.

 
Once the regulator in the company finishes the establishment of user names for the members of his firm, it would become the responsibility of each of them to ensure confidentiality of the username and password tags. Moreover, the password must be changed on a regular basis using the features available at the Electronic Portal of "Al-Madinah Region Secretariat".

Furthermore, some of the services available to the public would require verification of their identity, and the citizens and residents and other members of the public who wish to register in the Electronic Portal of "Al-Madinah Region Secretariat", may do so by referring to the features and properties available in the Portal.

 
When identifying information or information relating to the commercial activity are maintained "Al-Madinah Region Secretariat" shall bear the responsibility of maintaining an accurate record of information once they are submitted and verified by the visitor. "Al-Madinah Region Secretariat" does not assume the responsibility to verify and follow-up the accuracy of the content of the identifying information. When it is practical, if "Al-Madinah Region Secretariat" learned about any of the personal information that was collected through its Portal is no longer accurate, it would make appropriate corrections based on the fresh information provided by the registered visitor.

 
 
Information Security

"Al-Madinah Region Secretariat" has applied generally accepted standards for the security of the processes and the technology in order to protect the personal identification information from loss, misuse, alteration or destruction. All staff of "Al-Madinah Region Secretariat" adopts a comprehensive and strict security policy, and no one other than the authorized personnel at "Al-Madinah Region Secretariat" can obtain access to personal identification information, and such employees have taken upon themselves to ensure confidentiality of this information. The policy of "Al-Madinah Region Secretariat" depends on the use of layers of "Secure Sockets" to protect the information provided through requests for the site.

 

Children
"Al-Madinah Region Secretariat" understands the importance and the need to protect the children's privacy in a particular environment over the Internet. The Portal of "Al-Madinah Region Secretariat" covered by the Privacy Statement is designed to provide services to children from the age of 15 years or younger.

 
Amendments
"Al-Madinah Region Secretariat" reserves the right to change or modify this document at any time. The effective date of the Privacy Policy shall be mentioned at the beginning of this document. "Al-Madinah Region Secretariat" shall let the users know about the changes introduced to the Privacy Statement by informing about such changes in a clear and explicit manner for a period of not less than two weeks on the page of our site, namely: http://www.amana-md.gov.sa