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01-Follow up the departments and sub-municipalities to draw the operational plans to be made on the basis of the developmental plans and the regions demands of services and projects. Prepare comparative reports to display the achievement rates compared to the percentages of expenditure and how far the pursued goals are achieved.
02. Coordinate with the budget department to issue reports about the percentages of expenses and the balances and address the concerned authorities to use the approved cash amounts.
03. Follow up the departments in charge of inviting tenders to bid for the projects and settle the contractors' final entitlements to ensure the following :
- Submittal of an approved clear procedure evidence of job performance. - Evaluate performance of the employees working in these departments and coordinate with the directors of these departments to promote their performance by means of training.
- Ensure that the said department has adopted the required measures for performance development such as the utilization of up-to-date means of technology and qualify the employees to utilize these means.
04. Follow up the authorities in charge of supervising the project implementation and prepare the final invoices using the obtainable computer systems to ensure that expenditures are in proportionate with the elapsed period of the fiscal year.
05. Coordinate and cooperate with the concerned departments (Human Resources – Administrative Development) for orienting the personnel qualified to work in the finance department and to increase the training allowances to introduce new training and qualification plans and enhance their performance efficiency.
06. Follow up the procurement department to ensure observance of the regulations and instructions applicable to the procurement of the municipality requisites.
07. Setting a plan in coordination with the concerned departments and government offices to procure the annual requirements by inviting suppliers to bid for.
08. Inviting firms and contractors to tender for the third and the fourth chapter projects ASAP.
09. Develop and Promote performance and enhance work effectiveness using computer applications in the field of procurement and tendering.
10. Coordinate with the Directorate General of Administrative and Financial Affairs for controlling the procedural processes of the warehouses and the Inventory Control Dept. to promote and enhance these departments efficiency and competence, apply the effective methods of utilizing the returns and the modern methods of storage and study the possibility of procuring any requirements.
11. Follow up the Information and Computer Center and the related departments to ensure enhancing performance, handling the technological problems of the financial system, follow up the contracts and tenders and connect same with the systems in operation at the Public Auditing Bureau and Ministry of Finance.
12. Follow up all matters with the concerned auditing and controlling authorities such as the Financial Controller and the Public Auditing Bureau to coordinate the efforts aiming at promoting performance and utilize the modern technologies to perform duties in conformity with the prevailing rules and regulations and overcome all the difficulties in no time and with high quality. |